Stop running
service jobs
on WhatsApp.
FleetBook replaces the chat chaos with a structured, two-sided job-tracking platform. Every document, every status, every decision — in one permanent, auditable trail.
FB-2025-0042
MAN TGX 26.440 2021
Botha Haulage (Pty) Ltd
Pre-inspection
FB-2025-0042-INSP-01
Job description
FB-2025-0042-JC-01
Quote accepted
R 14,500.00
Post-inspection
Awaiting upload
Audit trail
12 events
Documents
3 uploaded
Sound familiar?
Fleet service ops are broken.
We fixed it.
Documents lost in chat
Pre-inspections, quotes, invoices — buried in WhatsApp threads. Finding the right PDF takes longer than the job itself.
Status visible to no one
Fleet operators have no idea if a job is waiting for approval, in progress, or done. The workshop knows. The client doesn't.
Zero audit trail
When something goes wrong — wrong job done, disputed invoice, overcharged — there's no record to fall back on.
The lifecycle
Every job follows the same
structured path
From the first inspection report to the final invoice, FleetBook keeps both sides on the same page — with zero chasing.
Init
Pre-Inspection
Job Card
Quote
In Progress
Post-Inspection
Invoice
Complete
Job started by fleet operator
+ Cancelled branch available from init, pre-inspection, job card, or quote states
Init
Job started by fleet operator
Pre-Inspection
Job Card
Quote
In Progress
Post-Inspection
Invoice
Complete
Built for both sides
Fleet operators and workshops,
finally on the same page
For
Fleet Operators
“Your fleet, always visible.”
Create assets — trucks, trailers, equipment — in seconds
Start a job and attach it to any asset, from anywhere
See the exact status of every job, in real time
Every document from pre-inspection to invoice, in one place
Email updates when a job advances — no chasing required
For
Workshop Managers
“No more chasing approvals.”
Receive and start new jobs instantly, zero admin overhead
Upload inspection reports, quotes, and invoices directly
Track additional work items with their own lifecycle
Immutable document trail — disputes resolved in seconds
Drive every job through a clear, auditable sequence
Platform features
Everything a service operation needs
Immutable document trail
Every uploaded PDF or image is permanent. No deletions, no overwrites — a complete, auditable record from day one.
Role-based access
Fleet operators see their company's jobs. Workshops see everything. Admins oversee the whole system. Access controlled by design.
Mobile-first
Designed from the ground up for phones. Workshop techs upload documents on-site; fleet managers check status on the road.
Email notifications
Status change? Quote decision? You'll know instantly. Per-user, per-event preferences so you only get emails that matter.
Additional work tracking
Discovered something mid-job? Additional work items have their own mini-lifecycle, linked to the parent job. Nothing falls through the cracks.
PDF builder
Build compliant service documents from your own data. Upload, sign, and attach to any job — no third-party tools needed.
Run your next job through FleetBook.
Structured. Traceable. Actually on your phone. Stop herding documents in chat.